COUNTY EMLYN TROPHY 2011 - PRELIMINARY INFORMATION

The information contained within this letter is designed to help you with your District planning and the organisation of your District Eliminator. There is also information at www.emlyn-trophy.co.uk.

District Eliminator

Districts are asked to have held their eliminating competition by Monday 4^th July. If you have any problems with this date please let me know. Using the attached entry form, inform me, Yeti, at the above address, by 18^th July, as to which patrol(s) will be representing your District (max of three patrols).

If you need any help or advice with your Eliminator, please do not hesitate to contact Yeti on the above number.

Final Instructions

Final detailed instructions will be sent direct to each Patrol Leader entering the County Competition. Copies will also be sent to Scout Leaders, District Commissioners and the County Team.

Preliminary Details

Date:               Friday 9^th to Sunday 11^th September 2011.

Venue:           Ferny Crofts, Beaulieu Road, Brockenhurst, SO42 7YQ.

Map Ref.:       New Forest Explorer Map OL22 – 367 058.

Theme:           A weekend Patrol Standing Camp.

Programme: The patrol must devise and run their own programme for the weekend to be based on the Scout Training Scheme.

Equipment:               The equipment brought must be adequate and suitable for a Patrol             weekend standing camp.

Tents:             Sleeping tents may be of any type, but a maximum of three are permitted. A separate tent is needed for storage and must be large enough for all food and equipment whilst not in use, and must allow sufficient ventilation.

Girl Scouts:   Girl Scouts may camp within the bounds of the patrol site, but must             have

separate tentage for sleeping in. The decision to permit Girl Scouts to camp within the bounds of the patrol site is up to the Scout Leaders and participants concerned. If separate camping areas are required please inform the Yeti on the application form in the space provided.

Altar Fires:     Patrols to bring their own altar fires (no ground fires). The fire must be of a firm and stable construction and must not exceed 70 cm in height (from the ground to grill).

If dexion is to be used, only properly constructed heavy weight dexion is acceptable. If in doubt, do not use.

All alter fires need to be put out before going to the Saturday evening Camp Fire.

Wood:             The site has limited wood. Any wood not used must be removed by each patrol to the wood pile before departure.

Waste:            No wet pits are to be dug (surface drains only). Rubbish disposal will be available. Patrols must supply their own rubbish sacks.

Recycling:     Recycling to take place, and points will be awarded for positive recycling methods.

Gadgets:       All gadgets are to be made on site. Gadget wood may be brought to site. 

Cut to size will not be considered as prefabricated. Traditional Scouting

Pioneering techniques only are to be used, not home DIY methods.       

Sheath

Knives:           Sheath knives are permitted on camp, but must conform to the law and must not be longer than 7 cm. They must be used properly at all times and sheathed when not in use. Misuse will see them confiscated until the end of the camp and returned to your Scout Leader.

It is strongly advised that clasp knives are brought and used in preference to sheath knives.

Axe and

Saws:             All to have appropriate covers. At least one member of the patrol should have adequate experience and knowledge of the safety aspects.

Camping

Fee:                The entry fee of £45.00 per Patrol must be returned with the application form (only cheques from districts, groups or troops please).

                        Including in this fee all participants will receive an Emlyn T-shirt. We must ask that all sizes be returned by 6^th August at the latest to ensure you receive the size you require.

General Rules

• Patrols and their make up

The County Emlyn Competition is designed as a Patrol Standing Camp. For patrols whose average age is 13 years.

Each District may enter three patrols. The A team (the district’s eliminator winners) will gain automatic entry to the main County Competition. If less than thirty A teams enter, the B teams will be added to the competition. If necessary a draw will be made to select the B teams. If there is still a short fall with both the A and B teams in the competition, the draw process will occur with the entered C teams.

The total age of the patrol in whole years must not be more than:-

78 years if six in the patrol.

65 years if five in the patrol.

52 years if four in the patrol.

     For further clarification of these points please contact me on 07761 912914.

• Scouts are to be aged 14 years 6 months or under on the 11^th September 2011 (the last day of the competition).

• If through accident or illness a member of the Patrol is unable to attend, please contact Yeti regarding the use of a substitute. The Patrol must still meet the criteria of rules 1 and 2.

• Each Patrol entering will be asked to submit to Yeti a detailed copy of their Weekend Menu and Programme by 6^th August 2011. Points will be awarded if they arrive on time.

• No vehicles will be allowed onto the camping field, they must be parked in accordance with instructions given by the camp staff. This is to ensure the safety of the Scouts on the camping area.

• Adults may assist the Patrol in transporting equipment to their allotted site on arrival, but must be clear of the site before the Patrol is given permission to set up camp.

• All visitors are to report to the Camp Staff before entering the competition area. On Sunday all visitors are to remain clear of the competition camp areas and the Mountbatten Lodge. Senior members of the camp staff will inform visitors when they may enter the competition area to assist with transporting equipment. No vehicles will be allowed onto the site. No entry to the competition area will be permitted before 14:30.

• The presentation is scheduled to start at 15.00 hrs and will last approximately 1 hour, it will be altered if necessary while the competition is in progress.

• Patrol campsites are approximately 20 metres x 14 metres.

• Frozen Food - in the interests of safety, food that has been frozen must not be brought to the camp.

•  All food should be prepared on site i.e. no pre-cut vegetables to be brought.

12. Alcohol – must not be brought onto site, even as a cooking ingredient.

13. Any serious misdemeanours will result in patrols being asked to leave the campsite.

Areas to be Judged

a) Menu – presentation, content and balance.

b) Site Setup – teamwork, leadership etc will be judged.

c) Site – layout of tentage, border, wood pile, altar fire and chopping area.

d) Sleeping tents and personal kit – how they are put up, layout and use of personal kit.

e) Store tent and storage techniques – storage of food and equipment and how the store

tent is put up.

f) Dinning shelter and kitchen area – suitability of table and seating, use of wet and dry waste disposal, methods of recycling, and how the dinning shelter is put up.

g) Fire area – use of altar fire, wood pile and chopping area.

h) Meals – preparation, hygiene, cooking, quality and quantity.

i) Gadgets – variety, suitability and the construction.

j) Points will be lost for various reasons, i.e. late arrivals, sites left untidy, misuse of equipment, interference from outside agencies.

Notes on the Time Table

1.         The (*) asterisk indicates items to be judged.

2.         The evening meal at 18.00 hrs on Saturday will be the main meal and should be three courses. The menu for this meal is to be of the Patrol’s own choosing, using fresh food and can only be cooked on an open fire. Points will be awarded for the fire, food preparation and cooking the finished product.

3.         Some of the other meals will be judged on the way of preparation, cooking, cleaning of kitchen areas and of course the washing-up. These can be cooked on either gas or open fire.

4.         Times indicated on the programme are for the Judging of that section, each patrol will be advised by their respective judge of their actual judging times.

5.         Times are indicated on the programme for the Special Challenge Trophy. Each patrol will be advised of their actual challenge times on the Saturday morning.

                        Yours in Scouting

                        Les Farrington / Yeti

COUNTY EMLYN TROPHY 2011

TIME TABLE

Friday

17.00 hrs *     Arrive - The Patrol Leader, is to report to Scissors and Sarah in the Mountbatten Lodge to obtain their site number and to hand in all of the Parent Permission to Attend Forms.

to 20.00hrs    On obtaining your site number you may unload your equipment.

After equipment is unloaded all helpers are to clear the site. You may then set up your camp site.

20.00 hrs       Patrol Leaders briefing in the Mountbatten Lodge.

23.00 hrs      Lights out.

Saturday

07.00 hrs       Wake, rise and wash.                 

                        Breakfast and programme development.

10.00 hrs      Flag break and prayers – full uniform.

10.00 hrs *     Kit inspection & Uniform Inspection – in tent if wet, outside if dry                        

                        Patrols continue site development.

13.00 hrs      Lunch.

14.00 hrs *     Special Challenge Trophy.

to 16.00 hrs

16.00 hrs *    Fire and meal preparation.

to 18.00 hrs

18.00 hrs *     Dinner  

19.00 hrs *    Patrols own programme to continue.

19.05 hrs to 20.00 hrs - Patrol Leaders Forum.

20.30 hrs       Camp fire (all alter fires to be put out before attending).                           

                        Supper (supplied by Camp Cook House, please bring a mug).

22.30 hrs       Return to Camp areas.

22:50 hrs *     Night Time inspection

23.00 hrs       Lights out.

Sunday

07.00 hrs       Wake, rise and wash.                 

08.00 hrs *     Breakfast and then programme continued.

09.30 hrs      Flag break – uniform tops.                           

                        Scouts own.

10.30 hrs*      Challenge Trophy

to 11.30hrs   

12.30 hrs       Lunch and strike camp.

14.15 hrs *     Final site inspection - kit to be packed and stacked neatly off the site. The site then has to be clean.

15.00 hrs to        

16.00 hrs       Presentation Ceremony.

16.00 hrs       Patrols and others to leave site, immediately.                           

                        (not camp staff)

The * asterisk indicates the items to be judged.

COUNTY EMLYN TROPHY 2011

SPECIAL CHALLENGE TROPHY

The Special Challenges will take place on Saturday between 14.00 hrs to 16.00 hrs, and Sunday between 10.30 hrs and 11.30 hrs.                                

The four challenges for 2011 are

• Physical

• Navigation

• Back to Basics

• Treasure Hunt

Each challenge will be judged on team work, leadership, and basic scout knowledge.

During or before Saturday’s flag break, specific timings will be issued to each Patrol Leader for their Patrols participation in each of the challenges.

All Patrol members will take part in the challenges.     

2012 Special Challenge Trophy

Those Patrol Leaders who take part this year will be asked for ideas for the 2012 challenges. Perhaps you would like to give it some thought and come up with a suggestion, to be discussed at the Patrol Leaders forum on the Saturday evening.