COUNTY EMLYN TROPHY 2008 - PRELIMINARY INFORMATION
The information contained within this letter is designed to help you with your District planning and the organisation of your District Eliminator.
District Eliminator
Districts are asked to have held their eliminating competition by Monday 1st July. If you have any problems with this date please let me know. Using the attached entry form, inform me, Yeti, at the above address, by 12th July, as to which patrol will be representing your District.
If you need any help or advice with your Eliminator, please do not hesitate to contact Yeti on the above number.
Final Instructions
Final detailed instructions will be sent direct to each Patrol Leader entering the County Competition. Copies will also be sent to Scout Leaders, District Commissioners and the County Team.
Preliminary Details
Date: Friday 19th to Sunday 21st September 2008.
Venue: Foxlease, Lyndhurst, Hampshire, SO43 7DE.
Map Ref.: Outdoor Leisure 22 – 301 073.
Theme: A weekend Patrol Standing Camp.
Programme: The patrol must devise and run their own programme for the weekend to be based on the Scout Training Scheme.
Equipment: The equipment brought must be adequate and suitable for a Patrol weekend standing camp.
Tents: Sleeping tents may be of any type, but a maximum of three are permitted. A separate tent is needed for storage and must be large enough for all food and equipment whilst not in use, and must allow sufficient ventilation.
Girl Scouts: Girl Scouts may camp within the bounds of the patrol site, but must have
separate tentage for sleeping in. Separate washing facilities are provided in the toilet block on site. The decision to permit Girl Scouts to camp within the bounds of the patrol site is up to the Scout Leaders and participants concerned. If separate camping areas are required please inform the Yeti on the application form in the space provided.
Altar Fires: Patrols to bring their own altar fires (no ground fires). The fire must be of a firm and stable construction and must not exceed 70 cm in height (from the ground to grill).
If dexion is to be used, only properly constructed heavy weight dexion is acceptable. If in doubt, do not use.
Wood: The site has no wood. Wood for fires to be brought by each Patrol for its own use, to ensure an adequate supply. Any wood not used must be removed by each patrol to the wood pile before departure.
Waste: No wet pits are to be dug (surface drains only). Rubbish disposal will be available. Patrols must supply their own rubbish sacks.
Recycling: Recycling bins are available, and points will be awarded for positive recycling methods.
Gadgets: All gadgets are to be made on site. Gadget wood may be brought to site.
Cut to size will not be considered as prefabricated. Traditional Scouting
pioneering techniques only are to be used, not home DIY methods.
Sheath
Knives: Sheath knives are permitted on camp, but must conform to the law and must not be longer than 7 cm. They must be used properly at all times and sheathed when not in use. Misuse will see them confiscated until the end of the camp and returned to your Scout Leader.
It is strongly advised that clasp knives are brought and used in preference to sheath knives.
Camping
Fee: The entry fee of £45.00 per Patrol must be returned with the application form (only cheques from districts, groups or troops please).
General Rules
Patrols and their make up
The County Emlyn Competition is designed as a Patrol Standing Camp. For patrols whose average age is 13 years.
Each District may enter three patrols. The A team (the district’s eliminator winners) will gain automatic entry to the main County Competition. If less than thirty A teams enter, the B teams will be added to the competition. If necessary a draw will be made to select the B teams. If there is still a short fall with both the A and B teams in the competition, the draw process will occur with the entered C teams.
The total age of the patrol in whole years must not be more than :-
78 years if six in the patrol.
65 years if five in the patrol.
52 years if four in the patrol.
For further clarification of these points please contact me on 07761 912914.
Scouts are to be aged 14 years 6 months or under on the 21st September 2008 (the last day of the competition).
If through accident or illness a member of the Patrol is unable to attend, please contact Yeti regarding the use of a substitute. The Patrol must still meet the criteria of rules 1 and 2.
Each Patrol entering will be asked to submit to Yeti a detailed copy of their Weekend Menu and Programme by 20th August 2008. Points will be awarded if they arrive on time.
No vehicles will be allowed onto the camping field, they must be parked in accordance with instructions given by the camp staff. This is to ensure the safety of the Scouts on the camping area.
Adults may assist the Patrol in transporting equipment to their allotted site on arrival, but must be clear of the site before the Patrol is given permission to set up camp.
All visitors are to remain clear of the competition camp areas and the Lodge. Senior members of the camp staff will inform visitors when they may enter the competition area to assist with transporting equipment. No vehicles will be allowed onto the site. No entry to the competition area will be permitted before 14:30.
The presentation is scheduled to start at 15.00 hrs and will last approximately 1 hour, it will be altered if necessary while the competition is in progress.
Patrol campsites are approximately 20 metres x 14 metres.
Frozen Food - in the interests of safety, food that has been frozen must not be brought to the camp.
All food should be prepared on site i.e. no pre-cut vegetable to be brought.
12. Alcohol – must not be brought onto site, even as a cooking ingredient.
13. Any serious misdemeanours will result in patrols being asked to leave the campsite.
Areas to be Judged
a) Menu – presentation, content and balance.
b) Site Setup – teamwork, leadership etc will be judged.
c) Site – layout of tentage, border, wood pile, altar fire and chopping area.
d) Sleeping tents and personal kit – how they are put up, layout and use of personal kit.
e) Store tent and storage techniques – storage of food and equipment and how the store
tent is put up.
f) Dinning shelter and kitchen area – suitability of table and seating, use of wet and dry pits, methods of recycling, and how the dinning shelter is put up.
g) Fire area – use of altar fire, wood pile and chopping area.
h) Meals – preparation, hygiene, cooking, quality and quantity.
i) Gadgets – variety, suitability and the construction.
j) Points will be lost for various reasons, i.e. late arrivals, sites left untidy, misuse of equipment, interference from outside agencies.
Notes on the Time Table
1. The (*) asterisk indicates items to be judged.
2. The evening meal at 18.00 hrs on Saturday will be the main meal and should be three courses. The menu for this meal is to be of the Patrol’s own choosing, using fresh food and can only be cooked on an open fire. Points will be awarded for the fire, food preparation and cooking the finished product.
3. Some of the other meals will be judged on the way of preparation, cooking, cleaning of kitchen areas and of course the washing-up. These can be cooked on either gas or open fire.
4. Times indicated on the programme are for the Judging of that section, each patrol will be advised by their respective judge of their actual judging times.
5. Times are indicated on the programme for the Special Challenge Trophy. Each patrol will be advised of their actual challenge times on the Saturday morning.
COUNTY EMLYN TROPHY 2008
TIME TABLE
Friday
17.00 hrs * Arrive - The Patrol Leader ONLY, is to report to Scissors andSarah in
to 20.00hrs the Oaks Hut to obtain their site number and to hand in all of the Parent Permission to Attend Forms. On obtaining your site number you may unload your equipment.
After equipment is unloaded all helpers are to clear the site and the whole patrol is to report back to the Oaks Hut in Full Uniform. You may then set up your camp site.
20.00 hrs Patrol Leaders briefing in the Princess Margaret Lodge.
23.00 hrs Lights out.
Saturday
07.00 hrs Wake, rise and wash.
Breakfast and programme development.
10.00 hrs Flag break and prayers – top half uniform.
10.00 hrs * Site inspection.
Patrols continue site development.
13.00 hrs Lunch.
14.00 hrs * Special Challenge Trophy.
to 16.00 hrs
18.00 hrs * Fire and meal preparation.
19.00 hrs * Patrols own programme to continue.
19.05 hrs to 20.00 hrs - Patrol Leaders Forum.
20.30 hrs Camp fire.
Supper (supplied by Camp Cook House, please bring a mug).
22.30 hrs Return to Camp areas.
22:50 hrs Night Time inspection
23.00 hrs Lights out.
Sunday
07.00 hrs Wake, rise and wash.
08.00 hrs * Breakfast and then programme continued.
09.30 hrs Flag break – full uniform.
Scouts own.
10.00 hrs * Site inspection - full kit layout, in tent if wet, outside if dry.
10.30 hrs Wide Game
to 11.30hrs
12.30 hrs Lunch and strike camp.
14.15 hrs * Final site inspection - kit to be packed and stacked neatly off the site. The site then has to be clean.
15.00 hrs to
16.00 hrs Presentation Ceremony.
16.00 hrs Patrols and others to leave site, immediately.
(not camp staff)
The * asterisk indicates the items to be judges.
COUNTY EMLYN TROPHY 2008
SPECIAL CHALLENGE TROPHY
The Special Challenges will take place on Saturday between 14.00 hrs to 16.00 hrs, and Sunday between 10.30 hrs and 11.30 hrs.
The four challenges for 2008 are
Each challenge will be judged on team work, leadership, and basic scout knowledge.
During or before Saturdays flag break, specific timings will be issued to each Patrol Leader for their Patrols participation in each of the challenges.
All Patrol members will take part in the challenges. The site judging will be suspended during these times.
2009 Special Challenge Trophy
Those Patrol Leaders who take part this year will be asked for ideas for the 2009 challenges. Perhaps you would like to give it some thought and come up with a suggestion, to be discussed at the Patrol Leaders forum on the Saturday evening.